Community Meeting Rooms

Mesa County Libraries (MCL) support the free and open exchange of ideas on a wide range of subjects of interest to the community. To that end, the library provides meeting space free of charge for local public use regardless of beliefs or affiliations.

Community Room Reservation Process

  1. Read the Guidelines for Use of Community Rooms and the Meeting Room Policy.
  2. View the embedded calendars below for availability or call specific location. Rooms vary in size and by location.
  3. Fill out the online Request for Use of MCPLD Community Room(s) and User Agreement Form below.
    • If you are having difficulty with the online form, please download the print version, fill it out, save it and then email the completed form to: room@mcpld.org.  You can also print and take it to the library branch where you wish to make a room reservation (copies of the form are also available at the Central Library, and Clifton, Fruita and Palisade branches).

Central Library

443 N. 6TH ST

Questions? Call 970-243-4442 or email room@mcpld.org

Largest rooms available: Mesa and Monument Rooms

View Calendar for Mesa and Monument Rooms to check availability

  • 11-60 capacity for each side
  • 50-120 capacity for rooms combined
  • The Monument Room has a small sink
  • Cables/adapters are provided
  • Wi-Fi, built-in projector/screen, audio capabilities and whiteboard in both rooms
  • No chairs or tables are set up, but are provided (please note we do not provide set up or take down)

Idea Lab / Capacity 2-16: (downstairs)

  • Projector, screen, and whiteboard (no sound)
  • Tables and chairs are set up
  • Can also be booked as a study room if needed for 2 hours or less

The Classroom / Capacity up to 20

View Calendar for The Classroom to check availability

  • Projector and Screen (no sound)
  • Cables/adapters are provided
  • Whiteboard
  • Tables and chairs are set up in a long rectangle

Clifton Branch

3270 D 1/2 Road

Questions? Call 970-434-6936 or email clifton@mcpld.org

Mt. Garfield Room and Mt. Lincoln Room

View Calendars for Mt. Garfield and Mt. Lincoln Rooms to check availability

  • 54 capacity each
  • 108 capacity combined
  • Wi-Fi, built-in projector/screen, audio capabilities and whiteboard
  • Cables/adapters are provided
  • No chairs or tables are set up, but are provided (please note we do not provide set up or take down)

Fruita Branch

324 N. Coulson

Call 970-858-7703 or email fruita@mcpld.org to inquire about availability

  • Capacity is up to 20
  • TV/HDMI cable/Chromecast available for screen casting (see staff desk for the remote)
  • Whiteboard available. There is also a sink and small counter
  • Chairs and tables

Palisade Branch

119 W. 3rd Street  View Calendar

Call 970-464-7557 to inquire about availability

  • Capacity is up to 20
  • 42″ flat screen TV available
  • Chairs and tables

Guidelines for Use of Community Rooms

Eligibility/Conditions for Use

  • Reservations require a 24-hour minimum advance notice.
  • All community room users must abide by the Library Code of Conduct and Meeting Room Policy .
    • Additionally, all users must agree to keep all activity, materials, food, and noise contained within the community rooms as the hallway must be kept open and accessible to all patrons.
  • Room reservations are open to Mesa County residents with an adult library account (at least 18 years old) in good standing (e.g. not expired, accumulated fees at or below $10, no digital-access-only cards).
  • The name and signature on the application must match the library card account provided.
  • The person filling out the application must be present for the duration of the event. If you are unsure if you can attend, please add the name of an additional responsible party for the room(s) and their library card number on the form.
  • Reservations for community rooms can only be made for the current or upcoming month.
  • An organization or individual may reserve a community room only once per month per location.
  • Time for set-up and clean-up for the community rooms must be included in the reservation time and within the library’s regular hours of operation.
  • Rooms must be completely vacated :15 minutes prior to library closing time.
  • Community room reservations will be cancelled if the group or person is not present after a period of 15 minutes from the reservation start time.
  • Signage, decorations, and displays are not allowed outside of the Community Rooms and may not be attached to walls, woodwork, ceiling, windows, furniture, or doors within the Community Rooms. 
  • If you would like to show any films during your event, proof of rights for each film must be presented to library staff in advance. Please include proof of rights to show film(s) where indicated on form (e.g. scanned document or other proof), or drop off before your reservation, if approved. If you have questions, please call the library at 970-243-4442.

Equipment and Supplies Availability

  • The library does not provide laptops, dvd players, Apple TVs, or any other peripheral equipment beyond a projector, screen and connecting cables.
  • Supplies such as dry-erase markers, staplers, and tape will not be provided by the library.
  • Please note our rooms are not equipped for call-in web conferencing via software such as Webx, Zoom, etc. (rooms have no landline or two-way speaker).

Community Room Checkout/Condition

  • The reserving patron is responsible for returning the community room to the condition in which it was found and will be held responsible for damage to rooms, equipment, or furnishings beyond normal wear and tear. A cleaning charge ($50.00 minimum) will be assessed should the meeting room not be left in a satisfactory condition.

Food and Drinks

  • Light refreshments may be served in the Community Rooms, but please:
    • No external heat sources (including coffee pots and tea kettles – anything that needs to be plugged in or have a warming flame)
    • No catering
    • No food preparation
    • No alcohol is permitted in the library

Calendars for the Central Library: Mesa Room, Monument Room, and The Classroom

Use these to get a general idea of room availability before submitting your requested date.

Reservations can be made within the following time frames for the Idea Lab, Mesa Room, Monument Room, and The Classroom: M-Th: 9am to 7:45pm Fri: 9am to 5:45pm Sat: 9am to 4:45pm Sun: 1pm to 4:45pm (1st Sunday in September after Labor Day to 1st Sunday in May before Memorial Day only).

Reservations for the Clifton Branch can be made within the following time frames: M-Th: 9am to 7:45pm Fri: 9am to 5:45pm Sat: 9am to 4:45pm.

Central Library Mesa and Monument Room Calendars

To toggle between calendars, use drop-down arrow in upper-right corner of calendar

Central Library Classroom

Calendars for the Clifton Branch: Mt. Garfield Room and Mt. Lincoln Room

Clifton Branch Mt. Garfield and Mt. Lincoln Room Calendars

To toggle between calendars, use drop-down arrow in upper-right corner of calendar

Request for Use of MCPLD Community Room(s) and User Agreement

  Questions? If you have questions about reservations and use of Community Rooms, please call 970-243-4442 or email room@mcpld.org. We typically respond to requests within 2 business days, Monday through Friday, excluding holidays.